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This wikiHow teaches you how to use Google Drive to store and share documents. You can use Google Drive both on desktop and on mobile platforms, but you must have a Google account in order to use Drive.
Part 1Part 1 of 7:Signing into Drive Download Article
- 2Click . It's a blue button in the middle of the page. Doing so opens the sign-in page.
- On mobile, tap SIGN IN at the bottom of the screen.
- Skip this step and the next one if you're already signed into Google Drive.
- 3Enter your account details. When prompted, type in the email address and password that you use to log into your Google account.
- On mobile, you may have to select a Google account when prompted.
- 4Review your Google Drive home page. You should see a column of options on the left side of the page, along with a large blank space in the middle of the page.
- On mobile, you'll see a blank space with a white ＋ at the bottom of the screen, along with a ☰ icon in the top-left corner of the screen.
- Any items uploaded to Google Drive will be available on any other platform that supports Google Drive.
Part 2Part 2 of 7:Uploading Files on Desktop Download Article
- 1Click . It's a blue button in the upper-left corner of the page. A drop-down menu will appear.
- 2Click . This option is in the NEW drop-down menu. Doing so opens a File Explorer (Windows) or Finder (Mac) window.
- 3Select a file. Click a file that you want to upload. If you want to upload multiple files, you can hold down Ctrl (Windows) or ⌘ Command (Mac) while clicking files to select them.
- You may first need to select a file storage folder from the left side of the window.
- 4Click . It's in the bottom-right corner of the window. The files will begin uploading to Google Drive.
- 5Wait for the file(s) to finish uploading. This can take a varying amount of time depending on the files' upload size and your Internet connection, so just make sure that you keep the Google Drive page open.
- Once the files finish uploading, you'll see a white checkmark ✓ to the right of the file's name in the box that's on the right side of the page.
Part 3Part 3 of 7:Uploading Files on Mobile Download Article
- 1Tap . It's in the bottom-right corner of the screen. A pop-up menu will appear.
- 2Tap . You'll see this in the pop-up menu.
- 3Tap . It's near the bottom of the menu.
- You may be taken directly to the Photos page on Android.
- 4Select a location. Tap the album or folder in which the file that you want to upload is located.
- 5Select a file. Tap a photo, video, or document to select it. If you want to select more than one file, tap each file that you want to select.
- 6Tap . It's in the top-right corner of the screen. This will prompt your selected file(s) to begin uploading to Google Drive.
- 7Wait for the file(s) to finish uploading. This can take several minutes to several hours depending on the file size and your Internet connection. Once the file completes uploading, the file's progress bar will disappear.
- It's important to stay near a Wi-Fi router and keep Google Drive open during this time.
Part 4Part 4 of 7:Creating Files on Desktop Download Article
- 1Click . It's the blue button in the upper-left corner of the Drive window. A drop-down menu will appear.
- 2Select a document type. Click one of the following options:
- Google Docs - Opens a new, blank Word-like document.
- Google Sheets - Opens a new, blank Excel-like spreadsheet.
- Google Slides - Opens a new, blank PowerPoint-like document.
- You can also select More and then click Google Forms if you want to create a Google Form.
- 3Name your document. Click the "Untitled" text in the upper-left side of the page, then replace the "Untitled" text with whatever you want to name your document.
- Your changes will be saved automatically as long as you're connected to the Internet.
- 4Create your document. Enter your document's text, images, and so on, then make sure that the phrase "All changes saved in Drive" is displayed at the top of the page.
- 5Close the document's tab and return to Drive. Your document will be saved on the Drive home page.
Part 5Part 5 of 7:Creating Files on Mobile Download Article
- 1Tap . It's in the bottom-right corner of the screen. A menu will appear.
- You will need the Google Docs, Google Sheets, and/or Google Slides apps on your phone if you want to create a document on mobile.
- 2Select a document type. Tap one of the following options:
- Google Docs - Creates a Word-like document. If you don't have Google Docs, this opens the Google Docs app page.
- Google Sheets - Creates an Excel-like document. If you don't have Google Sheets, this opens the Google Sheets app page.
- Google Slides - Creates a PowerPoint-like document. If you don't have Google Slides, this opens the Google Slides app page.
- 3Enter a name. Type in a name for your document when prompted.
- 4Tap . It's in the bottom-right corner of the pop-up menu. Doing so applies the name to your document and opens the document.
- 5Create your document. Enter the document's data, text, and so on.
Part 6Part 6 of 7:Sharing Files on Desktop Download Article
- 1Select a file. Click a file that you want to share with another person. You should see several icons appear at the top of the page when you do this.
- Sharing documents or files is useful when the file in question is over 25 MB in size, since most email providers won't allow you to send it as an attachment at that point.
- 2Click the "Share" icon. It's an image of a person with a "+" next to it; you'll find this icon in the upper-right side of the Drive page. Clicking it prompts a new window to open.
- 4Select a share option. Click one of the following options in the drop-down menu:
- Can edit - The person with whom you share the document will be able to edit the document.
- Can comment - The person with whom you share the document will be able to leave comments about the document, but not edit the document.
- Can view - The person with whom you share the document will only be able to view, but not edit or comment on, the document.
- 5Enter an email address. In the "People" text field that's in the middle of the window, type in an email address of a person with whom you want to share the document.
- You can enter multiple email addresses here by pressing the Tab ↹ key after each email address.
- 6Add a note if you like. If you want to include a set of instructions or a brief statement about the item which you're sharing, enter it in the "Add a note" text box.
- 7Click . It's a blue button in the bottom-left side of the window. This will share the file with your selected recipient(s) via email.
Part 7Part 7 of 7:Sharing Files on Mobile Download Article
- 1Find a document that you want to share. Scroll through your Google Drive until you find a document that you want to share with someone.
- 2Tap . It's to the right of the document. A menu will appear.
- On Android, tap and hold the document that you want to share.
- 3Tap . This option is in the menu. Doing so prompts a new window.
- 4Enter an email address. Tap the "People" field near the top of the page, then enter an email address.
- 6Select a sharing option. Tap one of the following:
- Edit or Can edit - The person with whom you share the document will be able to edit the document.
- Comment or Can comment - The person with whom you share the document will be able to leave comments about the document, but not edit the document.
- View or Can view - The person with whom you share the document will only be able to view, but not edit or comment on, the document.
- 7Enter a message. If you want to include a message with your shared document, tap the "Message" text field and then enter the message that you want to include.
- QuestionHow does security work?Top AnswererYour account and all content on Google's servers are protected by a 128-bit TLS (SSL) certificate given by GeoTrust Global CA. Authenticity is also verified by GeoTrust Global CA.
- QuestionWill my uploaded photos be visible to everyone?Community AnswerOnly if you make your password publicly known. (Note: If the FBI or NSA wants to look at them, they can. End of story).
- QuestionHow do I attach a photo from Google Drive to Gmail text?Community AnswerIf you choose to insert an image from within Gmail, you should have the option to insert a photo from Google Drive. You can only use the image if it's already been uploaded to Google Drive, however.
- QuestionHow do I use my scanner to upload files to Google Drive?Community AnswerScan and save your photos/pictures into your computer, then upload it to Google Drive after you have saved it.
- QuestionHow do I allow someone else to download a file from my Google Drive?Community AnswerClick on the file options. You will get Share Link option, so click on it and share with whomsoever you want to share it with.
- QuestionWhy are some folders grey in Google Drive?Community AnswerChange the color of a folder by right clicking the folder you would like to change the color of. In the drop-down menu that appears there should be a colored button. Either move your mouse over or click on the colored button, and different colors to choose from should appear. Click on the one you want, and the folder should now show the color you chose.
- When using Google Drive on mobile, avoid uploading or downloading files over a data connection. Use Wi-Fi whenever possible.
- You can use a folder on your computer to store files that will upload automatically to Google Drive when an Internet connection is present.
About This Article
1. Sign up at https://drive.google.com.
2. Install Google Backup & Sync for Windows or macOS.
3. Sync your files.
4. Install Google Drive on your Android, iPhone, or iPad.
5. Upload files to your Drive.
6. Access uploaded and synced files on all devices.
7. Share files with others.